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Call for proposals for international projects in Tartu

TARTU 2024 CALL FOR PROPOSALS FOR PROJECTS IN THE CITY OF TARTU IN 2023–2024The call for proposals is open, i.e. applications can be submitted from from 1 January to 3 April 2022.The call for proposals aims to support the implementation of international cultural projects interpreting the concept of the Arts of Survival of the European Capital of Culture Tartu 2024 in the years 2023–2024.
04. Apr Kaidi-Lisa Kivisalu

In the call for proposals, cultural projects will be co-financed in an amount up to a total of 1 000 000 euros in two categories:

1. co-financing of up to 50 000 euros

2. co-financing of up to 200 000 euros

The category is chosen by the applicant according to the total budget of their project. In the case of both categories, the volume of co-financing by Tartu 2024 is a maximum of 70% of the total project cost.

In the call for proposals, participation is encouraged for projects focused on events aimed at the audience, which may gain support from the creation of new works of art. The call for proposals does not finance infrastructure development costs (permanent buildings or their improvement), fixed costs of institutions (utilities, etc.), or the publication of periodical media.

The project submitted in the proposal must fit in with the values of the European Capital of Culture Tartu 2024, i.e. represent and pass on the values and directions of the creative concept Arts of Survival, which are:

  • a more environmentally friendly
    urban and rural culture
  • education and ingenuity
  • physical and mental health
  • cross-generational co-creation
  • promoting local characteristics
  • critical awareness
  • cross-sectoral, regional and
    international cooperation

project does not have to cover all the values, but it must not be in
fundamental conflict with any of the values.

The details of the application must meet the following conditions:

  • the project will be implemented in Tartu in the years 2023–2024 so that the main event or events of the project will take place in 2024 and in 2023, if necessary, events preparing for the main event may be organised;

  • a project submitted for the implementation of a new event or the further development of an existing event must interpret the Tartu 2024 Arts of Survival Concept;

  • the initiator and implementer of the project is a legal entity;

The project submitted in the application must fit in with the criteria of the European Capital of Culture Tartu 2024 programme, which are:

  • Transversal or substantive cooperation to develop and implement the idea of a cultural event between partners from different fields.

  • Transnational, i.e. substantive cooperation for the development and implementation of the idea of a cultural event between partners from other countries.

  • Transgenerational cooperation, i.e. the process of co-creation of representatives of different generations.

  • Environmental awareness – environmentally friendly cultural management practices are applied in the preparation and implementation of the event. Tartu 2024 Foundation supports the project implementer with relevant information materials and know-how, such as the Tartu 2024 environmental strategy

  • and guidelines. NB! The implementation of environmentally friendly cultural management practices must also be considered when preparing the project budget.

  • Impacts on the field of art and the city. This means that the application describes what impact the event will have in the area and how the project will relate to the desired long-term impacts of Tartu 2024. The desired effects can be found in the Tartu 2024 final round bid book on pages 7–11;

All submitted projects will be analysed and assessed according to all the listed criteria.

The application must describe:

  • project concept and value proposition;

  • the project action plan with the budget for the implementation of plans;

  • the key participants in the implementation of the project (project manager, artistic director, communication or marketing manager, etc.);

  • the expected audience of the project and the communication and marketing activities planned to achieve their participation;

  • the plans to ensure and increase audience accessibility of the event;

  • the risks associated with the implementation of the project and the plan for their mitigation.

Before the opening of the call for proposals

  • The information day of the call for proposals with the first opportunity to ask additional questions was held in Tartu on October 22, 2021.

  • It is also possible to ask questions about the call for proposals from the Tartu 2024 team in information sessions that will take place on November 3, 24 and December 15, 2021, and on January 5 and 26, 2022 at 14.00–15.00 EET in Zoom.

Opening of the call for proposals and review of applications

The call for proposals is open, i.e. applications can be submitted from 1 January to 3 April 2022.

  • January 1, 2022 – Tartu 2024 Foundation opens the Tartu City Portal information system, where applications can be submitted if you have an Estonian legal organisation or an Estonian partner. If you want to submit under an international organisation, please download this PDF and fill the same PDF by April 4, 2022, and send it to [email protected].

  • April 4, 2022 – The projects submitted during the call for proposals will reach the Tartu 2024 Foundation.

  • April 2022 – Tartu 2024 Foundation reviews whether the projects meet the technical requirements.

  • April 2022 – Tartu 2024 Foundation forwards the projects to the Creative Council for review and evaluation.

  • May 2022 – The Creative Council evaluates each project based on an evaluation matrix.

  • June 2022 – Final evaluation and approval for the European Capital of Culture programme by the Tartu 2024 Foundation team and the Creative Council.

  • June 2022 – Tartu 2024 provides feedback to all project applicants and invites positively evaluated projects to negotiate a production contract.

  • October 2022 – Negotiation of the production contract ends, signing of the contracts begins.

  • From 2023, projects will be implemented according to the agreed schedule and project plan.

Subsequent project application rounds

At the beginning of 2023, an additional application round will open for new projects before the title year of the European Capital of Culture, which is open to everyone who wants to carry out smaller-scale projects in the city and region of Tartu in 2024. The proposed maximum co-financing per project is 5,000 euros.

Additional information

  • The times of the information sessions of the call for proposals can be found at the top, in the subsection ‘Before the call for proposals’.

Let’s create future European Capital of Culture events and experiences together!